Accounting and invoicing for florists

What comes up for florists

How Saldiqo helps

• From quote to final invoiceA quote turns into a deposit invoice with one click. The final invoice deducts the deposit automatically.
• Weekly delivery as a recurring invoiceThe flowers for the hotel arrive every week? A recurring invoice creates the invoice on a fixed date.
• Delivery note and invoice from one jobBusiness customers get a delivery note with the delivery, and the invoice is created from the same job.
• Receipts from the wholesale marketPhotograph the receipt with your phone and capture it as an expense, still in the car park.
• Tick off paymentsUpload your bank statement. Saldiqo matches payments to invoices, you see who is still open and send a reminder with one click.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

• Bridal bouquet as agreed, flat rate
• Table decoration for twelve tables
• Funeral wreath with ribbon and lettering
• Weekly flowers for reception, four weeks
• Delivery and set-up at the venue
• Hired vases, returned after the event

Tax and invoicing in Germany

What applies to invoices in Germany, in short. As of October 2026.

VAT

Standard rate 19 %, reduced rate 7 %. Which rate applies to which supply depends on the case. Saldiqo calculates each invoice line with the rate you pick.

Small business scheme

Under section 19 of the VAT Act (UStG) you charge no VAT as long as your turnover was at most €25,000 last year and is at most €100,000 this year. Saldiqo shows how much room is left and adds the note to your invoice.

Mandatory details

Under section 14 UStG every invoice shows a tax number or VAT ID, a consecutive invoice number, the date of supply and the recipient. Saldiqo checks this before you finalise an invoice. Small invoices up to €250 gross need fewer details.

E-invoicing

All businesses have had to be able to receive e-invoices since 1 January 2025. Issuing becomes mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in all cases. Small businesses under section 19 are exempt. Saldiqo creates XRechnung and ZUGFeRD.

VAT return

The advance VAT return goes to the tax office through ELSTER, by the 10th after the end of the period. You file monthly if last year’s VAT was above €9,000 and quarterly above €2,000. Saldiqo provides the figures; you file in ELSTER or through your tax adviser.

Record keeping

Keep invoices and accounting vouchers for 8 years, books for 10 years and business letters for 6 years. The period starts at the end of the calendar year.

Late payment

In the second half of 2026 the default interest rate is 10.52 % between businesses and 6.52 % towards consumers, plus a €40 flat fee that applies to businesses only. Saldiqo has reminder levels with deadlines and fees.

Getting paid

Every invoice carries a GiroCode (EPC QR) that customers scan with their banking app. You match payments by uploading the bank statement as CSV or CAMT.

Tax adviser

Cash-basis profit calculation (EÜR), a DATEV export and a separate login for your tax adviser are built in.

For florists in Germany

For flowers and plants from the flower trade Germany mostly applies 7 %, for services such as decoration and set-up mostly 19 %. For wedding decoration with set-up the rate depends on the case, which you clear with your tax adviser. In Saldiqo every invoice line gets its own rate. The till at the counter has to meet the German till rules, and Saldiqo does not replace it.

Frequently asked questions

Does Saldiqo replace my till?

No. Saldiqo is not a till system. Cash sales at the counter belong in a till that meets the rules of your country. Saldiqo handles what runs beside it: invoices, deposits, reminders and expenses.

How do I bill deposits for weddings?

You write the quote, turn it into a deposit invoice and, after the event, into the final invoice. It deducts the deposits already paid and shows the remaining amount.

Can small businesses use Saldiqo?

Yes. If your flower shop is exempt from VAT, Saldiqo adds the matching note to the invoice and shows how much room is left until the limit. The limit that applies is listed above for your country.

Do florists in Germany have to charge VAT?

Yes, unless they qualify as small businesses under section 19 UStG. That applies when turnover was at most €25,000 last year and is at most €100,000 this year. The limit is hard: VAT is due on the sale that takes you over it.

Do florists in Germany need e-invoicing?

Every business must be able to receive e-invoices since 2025. Issuing is mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in general. Small businesses, invoices up to €250 and tickets are exempt. Private customers still get a normal invoice.

How long do florists have to keep invoices?

Invoices and vouchers for 8 years, books for 10 years and business letters for 6 years, counted from the end of the calendar year. You can store receipts digitally in Saldiqo. The legal duty to keep records and to document your procedures stays with you.

This page for other countries

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• Österreich
• Schweiz
• United Kingdom
• Ireland
• Malta
• Cyprus

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