Accounting and invoicing for interior furnishers

Curtains, sun protection, upholstery, flooring and wall design: interior furnishers sell fabrics and accessories, sew and fit. Saldiqo writes quotes with fabric by the metre and fitting, issues a deposit on made-to-measure work and records fabric and accessory invoices per job.

Updated: 16 October 2026

What comes up for interior furnishers

Goods, making and fitting

Fabric by the metre, sewing by the hour, fitting as a flat fee: an invoice has many price types.

Made to measure with a deposit

Fabrics are ordered and cut. The deposit covers the purchase.

Contract customers

Hotels, practices and offices order larger quantities and pay on terms.

How Saldiqo helps

Quote with fabric by the metreFabric, making and fitting as items with quantity.
Deposit on orderFrom the quote you create the deposit invoice.
Material per jobRecord fabric and accessory invoices and assign them.
Contract customers with payment termsContacts with a payment term and reminder.

Typical invoice lines

Examples that often appear on invoices in this industry. You set the prices yourself.

Curtain fabric, by the metre, 18 metres
Sewing curtains, hours
Fitting rails and hangers
Pleated blind made to measure, each
Upholstery work armchair, re-covering
Deposit 50 % on order

Tax and invoicing in Germany

What applies to invoices in Germany, in short. As of October 2026.

VAT: Standard rate 19 %, reduced rate 7 %. Which rate applies to which supply depends on the case. Saldiqo calculates each invoice line with the rate you pick.
Small business scheme: Under section 19 of the VAT Act (UStG) you charge no VAT as long as your turnover was at most €25,000 last year and is at most €100,000 this year. Saldiqo shows how much room is left and adds the note to your invoice.
Mandatory details: Under section 14 UStG every invoice shows a tax number or VAT ID, a consecutive invoice number, the date of supply and the recipient. Saldiqo checks this before you finalise an invoice. Small invoices up to €250 gross need fewer details.
E-invoicing: All businesses have had to be able to receive e-invoices since 1 January 2025. Issuing becomes mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in all cases. Small businesses under section 19 are exempt. Saldiqo creates XRechnung and ZUGFeRD.
VAT return: The advance VAT return goes to the tax office through ELSTER, by the 10th after the end of the period. You file monthly if last year’s VAT was above €9,000 and quarterly above €2,000. Saldiqo provides the figures; you file in ELSTER or through your tax adviser.
Record keeping: Keep invoices and accounting vouchers for 8 years, books for 10 years and business letters for 6 years. The period starts at the end of the calendar year.
Late payment: In the second half of 2026 the default interest rate is 10.52 % between businesses and 6.52 % towards consumers, plus a €40 flat fee that applies to businesses only. Saldiqo has reminder levels with deadlines and fees.
Getting paid: Every invoice carries a GiroCode (EPC QR) that customers scan with their banking app. You match payments by uploading the bank statement as CSV or CAMT.
Tax adviser: Cash-basis profit calculation (EÜR), a DATEV export and a separate login for your tax adviser are built in.

Frequently asked questions

How do I bill fabric by the metre and making?

You create fabrics as items with a price per metre and making as an item with hours. Both appear as separate lines.

Can I bill deposits for made-to-measure work?

Yes. The quote becomes the deposit invoice, and the final invoice deducts it.

Do interior furnishers in Germany have to charge VAT?

Yes, unless they qualify as small businesses under section 19 UStG. That applies when turnover was at most €25,000 last year and is at most €100,000 this year. The limit is hard: VAT is due on the sale that takes you over it.

Do interior furnishers in Germany need e-invoicing?

Every business must be able to receive e-invoices since 2025. Issuing is mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in general. Small businesses, invoices up to €250 and tickets are exempt. Private customers still get a normal invoice.

How long do interior furnishers have to keep invoices?

Invoices and vouchers for 8 years, books for 10 years and business letters for 6 years, counted from the end of the calendar year. You can store receipts digitally in Saldiqo. The legal duty to keep records and to document your procedures stays with you.

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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.