Accounting and invoicing for removal companies
Home moves, office moves, furniture transport and clearances: removal companies bill by vehicle, helpers and hours and have high costs for vehicles and fuel. Saldiqo writes quotes with volume and hours, issues deposits and records vehicles, fuel and packing material.
What comes up for removal companies
Price from volume, helpers and time
Lorry, helpers, distance and hours make the price. It has to be traceable in quote and invoice.
Payment on moving day
Many private clients pay on the day. The invoice has to be ready on site.
Vehicles and fuel
Vans and lorries are the biggest items, plus fuel, tolls and repairs.
How Saldiqo helps
- Quote with volumeVehicle, helpers and hours as items.
- Invoice on moving dayFrom the phone, with the actual hours.
- Record vehiclesReceipts for fuel, tolls, workshop; vehicles in the asset register.
- Packing materialBoxes and wrap as a line.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Move of a 3-room flat, lorry and 3 helpers, 6 hours
- Additional hour by effort
- Packing material as used
- Assembly and disassembly of furniture
- Parking permit re-invoiced as per receipt
- Deposit 30 % on order
Tax and invoicing in Germany
What applies to invoices in Germany, in short. As of October 2026.
- VAT
- Standard rate 19 %, reduced rate 7 %. Which rate applies to which supply depends on the case. Saldiqo calculates each invoice line with the rate you pick.
- Small business scheme
- Under section 19 of the VAT Act (UStG) you charge no VAT as long as your turnover was at most €25,000 last year and is at most €100,000 this year. Saldiqo shows how much room is left and adds the note to your invoice.
- Mandatory details
- Under section 14 UStG every invoice shows a tax number or VAT ID, a consecutive invoice number, the date of supply and the recipient. Saldiqo checks this before you finalise an invoice. Small invoices up to €250 gross need fewer details.
- E-invoicing
- All businesses have had to be able to receive e-invoices since 1 January 2025. Issuing becomes mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in all cases. Small businesses under section 19 are exempt. Saldiqo creates XRechnung and ZUGFeRD.
- VAT return
- The advance VAT return goes to the tax office through ELSTER, by the 10th after the end of the period. You file monthly if last year’s VAT was above €9,000 and quarterly above €2,000. Saldiqo provides the figures; you file in ELSTER or through your tax adviser.
- Record keeping
- Keep invoices and accounting vouchers for 8 years, books for 10 years and business letters for 6 years. The period starts at the end of the calendar year.
- Late payment
- In the second half of 2026 the default interest rate is 10.52 % between businesses and 6.52 % towards consumers, plus a €40 flat fee that applies to businesses only. Saldiqo has reminder levels with deadlines and fees.
- Getting paid
- Every invoice carries a GiroCode (EPC QR) that customers scan with their banking app. You match payments by uploading the bank statement as CSV or CAMT.
- Tax adviser
- Cash-basis profit calculation (EÜR), a DATEV export and a separate login for your tax adviser are built in.
Frequently asked questions
Can I write the invoice on moving day?
Yes. Saldiqo runs in the browser on your phone.
How do I bill the parking permit?
You record the receipt as an expense and pass it on as a line.
Do removal companies in Germany have to charge VAT?
Yes, unless they qualify as small businesses under section 19 UStG. That applies when turnover was at most €25,000 last year and is at most €100,000 this year. The limit is hard: VAT is due on the sale that takes you over it.
Do removal companies in Germany need e-invoicing?
Every business must be able to receive e-invoices since 2025. Issuing is mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in general. Small businesses, invoices up to €250 and tickets are exempt. Private customers still get a normal invoice.
How long do removal companies have to keep invoices?
Invoices and vouchers for 8 years, books for 10 years and business letters for 6 years, counted from the end of the calendar year. You can store receipts digitally in Saldiqo. The legal duty to keep records and to document your procedures stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.