Accounting and invoicing for hair and beauty salons
At the chair customers pay at the till. But chair renters, bridal styling, trade fairs and buying products from the wholesaler need invoices and receipts. Saldiqo takes over that part and shows what is really left at month end.
What comes up for hair and beauty salons
Chair rent and self-employed in the salon
If you rent out chairs or cabins, you need one invoice per renter every month. The amounts are the same, the deadlines matter.
Jobs outside the salon
Bridal styling, photo shoots, trade fairs, company events: they are agreed in advance, often with a deposit, and billed afterwards by invoice.
Products and consumables
Colours, care products, towels: purchases go through a few wholesalers, but with many receipts.
Small business and growth
Many salons start below the small business limit. If you pass it, you have to show VAT, and that should not be a surprise.
How Saldiqo helps
- Chair rent as a recurring invoiceA recurring invoice creates the rent on a fixed date and reminds when it is missing.
- Quote and depositFor bridal styling or events you write a quote, turn it into a deposit invoice and finish with the final invoice.
- Wholesale receiptsPhotograph the receipt with your phone and capture it as an expense. You keep supplier invoices in view with their due date.
- Small business limit in viewSaldiqo shows how much turnover is left before the limit and adds the note to the invoice.
- Match paymentsUpload the bank statement and Saldiqo recognises paid invoices and suggests the matching one for the rest.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Chair rent for November
- Bridal styling including trial appointment
- Styling for photo shoot, three hours
- Hair care products re-invoiced as per receipt
- Travel to the venue
- Gift voucher worth 50
Tax and invoicing in Germany
What applies to invoices in Germany, in short. As of October 2026.
- VAT
- Standard rate 19 %, reduced rate 7 %. Which rate applies to which supply depends on the case. Saldiqo calculates each invoice line with the rate you pick.
- Small business scheme
- Under section 19 of the VAT Act (UStG) you charge no VAT as long as your turnover was at most €25,000 last year and is at most €100,000 this year. Saldiqo shows how much room is left and adds the note to your invoice.
- Mandatory details
- Under section 14 UStG every invoice shows a tax number or VAT ID, a consecutive invoice number, the date of supply and the recipient. Saldiqo checks this before you finalise an invoice. Small invoices up to €250 gross need fewer details.
- E-invoicing
- All businesses have had to be able to receive e-invoices since 1 January 2025. Issuing becomes mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in all cases. Small businesses under section 19 are exempt. Saldiqo creates XRechnung and ZUGFeRD.
- VAT return
- The advance VAT return goes to the tax office through ELSTER, by the 10th after the end of the period. You file monthly if last year’s VAT was above €9,000 and quarterly above €2,000. Saldiqo provides the figures; you file in ELSTER or through your tax adviser.
- Record keeping
- Keep invoices and accounting vouchers for 8 years, books for 10 years and business letters for 6 years. The period starts at the end of the calendar year.
- Late payment
- In the second half of 2026 the default interest rate is 10.52 % between businesses and 6.52 % towards consumers, plus a €40 flat fee that applies to businesses only. Saldiqo has reminder levels with deadlines and fees.
- Getting paid
- Every invoice carries a GiroCode (EPC QR) that customers scan with their banking app. You match payments by uploading the bank statement as CSV or CAMT.
- Tax adviser
- Cash-basis profit calculation (EÜR), a DATEV export and a separate login for your tax adviser are built in.
For hair and beauty salons in Germany
The till in your salon has to meet the German till rules, and Saldiqo does not replace it. You enter chairs, wash stations and mirrors in the asset register if they cost over €800 net, and Saldiqo calculates the depreciation.
Frequently asked questions
Does Saldiqo replace the salon till?
No. Saldiqo is not a till system. Cash sales at the chair belong in a till that meets the rules of your country. Saldiqo handles invoices to renters and companies, reminders and expenses.
How do I bill chair rent?
With a recurring invoice per renter. It is created on a fixed date, and the payment is matched from the bank statement.
What happens when I pass the small business limit?
Saldiqo shows how much turnover is left. Once you pass the limit, you choose the tax type with VAT on new invoices. How the limit works in your country is listed above.
Do hair and beauty salons in Germany have to charge VAT?
Yes, unless they qualify as small businesses under section 19 UStG. That applies when turnover was at most €25,000 last year and is at most €100,000 this year. The limit is hard: VAT is due on the sale that takes you over it.
Do hair and beauty salons in Germany need e-invoicing?
Every business must be able to receive e-invoices since 2025. Issuing is mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in general. Small businesses, invoices up to €250 and tickets are exempt. Private customers still get a normal invoice.
How long do hair and beauty salons have to keep invoices?
Invoices and vouchers for 8 years, books for 10 years and business letters for 6 years, counted from the end of the calendar year. You can store receipts digitally in Saldiqo. The legal duty to keep records and to document your procedures stays with you.
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Write invoices, match payments, collect receipts and send reminders: free and without a trial period.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.