Accounting and invoicing for wineries
Bulk wine, bottles, tastings, hospitality and merchants: a winery sells through many channels with different prices and invoices. Saldiqo writes invoices to merchants and hospitality, records packaging, labels and contract bottling as expenses and shows how the harvest pays.
What comes up for wineries
Many channels
Farm-gate sales, online, hospitality, specialist trade and tastings have different prices and payment routes.
Season and stock
The harvest decides the vintage. Income spreads over months, costs for picking, pressing and bottling cluster in autumn.
Events
Tastings, winery festivals and tours are booked, often with a deposit.
How Saldiqo helps
- Delivery note and invoice for merchantsQuantity, vintage and vineyard as lines.
- Tastings with a depositQuote, deposit, final invoice.
- Cost centre per vintageEvaluate costs and revenue per vintage.
- Capture receiptsLabels, bottles, corks and contract bottling as expenses.
Typical invoice lines
Examples that often appear on invoices in this industry. You set the prices yourself.
- Riesling quality wine, 6 bottles, vintage 2025
- Wine tasting for 12 people, with a tour
- Delivery to hospitality as per delivery note
- Cartons and labels as per receipt
- Deposit for crates
- Deposit 30 % for the event
Tax and invoicing in Germany
What applies to invoices in Germany, in short. As of October 2026.
- VAT
- Standard rate 19 %, reduced rate 7 %. Which rate applies to which supply depends on the case. Saldiqo calculates each invoice line with the rate you pick.
- Small business scheme
- Under section 19 of the VAT Act (UStG) you charge no VAT as long as your turnover was at most €25,000 last year and is at most €100,000 this year. Saldiqo shows how much room is left and adds the note to your invoice.
- Mandatory details
- Under section 14 UStG every invoice shows a tax number or VAT ID, a consecutive invoice number, the date of supply and the recipient. Saldiqo checks this before you finalise an invoice. Small invoices up to €250 gross need fewer details.
- E-invoicing
- All businesses have had to be able to receive e-invoices since 1 January 2025. Issuing becomes mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in all cases. Small businesses under section 19 are exempt. Saldiqo creates XRechnung and ZUGFeRD.
- VAT return
- The advance VAT return goes to the tax office through ELSTER, by the 10th after the end of the period. You file monthly if last year’s VAT was above €9,000 and quarterly above €2,000. Saldiqo provides the figures; you file in ELSTER or through your tax adviser.
- Record keeping
- Keep invoices and accounting vouchers for 8 years, books for 10 years and business letters for 6 years. The period starts at the end of the calendar year.
- Late payment
- In the second half of 2026 the default interest rate is 10.52 % between businesses and 6.52 % towards consumers, plus a €40 flat fee that applies to businesses only. Saldiqo has reminder levels with deadlines and fees.
- Getting paid
- Every invoice carries a GiroCode (EPC QR) that customers scan with their banking app. You match payments by uploading the bank statement as CSV or CAMT.
- Tax adviser
- Cash-basis profit calculation (EÜR), a DATEV export and a separate login for your tax adviser are built in.
For wineries in Germany
Wineries in Germany can be on the flat-rate scheme under section 24 of the VAT Act under certain conditions. Saldiqo does not cover this scheme. Check with your tax adviser whether Saldiqo fits your winery.
Frequently asked questions
Can I evaluate vintages separately?
Yes, with cost centres per vintage.
Does Saldiqo cover flat-rate schemes for farmers?
No. Saldiqo does not cover flat-rate schemes for farmers. Which rule applies to your winery you clear with your tax adviser.
Do wineries in Germany have to charge VAT?
Yes, unless they qualify as small businesses under section 19 UStG. That applies when turnover was at most €25,000 last year and is at most €100,000 this year. The limit is hard: VAT is due on the sale that takes you over it.
Do wineries in Germany need e-invoicing?
Every business must be able to receive e-invoices since 2025. Issuing is mandatory from 2027 if last year’s turnover was above €800,000, and from 2028 for domestic business-to-business sales in general. Small businesses, invoices up to €250 and tickets are exempt. Private customers still get a normal invoice.
How long do wineries have to keep invoices?
Invoices and vouchers for 8 years, books for 10 years and business letters for 6 years, counted from the end of the calendar year. You can store receipts digitally in Saldiqo. The legal duty to keep records and to document your procedures stays with you.
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As of October 2026. General information, not legal or tax advice, without guarantee. For your case ask your tax adviser.